Projects Assistant

ZAMBEZI RIVER AUTHORITY

EMPLOYMENT OFFERED

The Projects and Dam Safety Department of the Authority currently has vacancies for the positions of a Designs Engineer and a Projects Assistant to be based in Siavonga but operating from the Authority’s Office in Kariba. The positions are open only to Zambian nationals meeting the pre-requisites for the said jobs.

PROJECTS ASSISTANT

JOB PURPOSE

To provide support and create balance in the time and scope of executing projects.

Under the Supervision of the Senior Manager — Projects, the Projects Assistant will carry out the following KEY RESPONSIBILITIES:-

  1. Store, manage and track project documents.
  2. Scan, image, organize and maintain documents by adhering to the Authority’s document lifecycle procedures.
  3. Archive inactive records in accordance with the records retention schedule.
  4. Control the retrieval of documents.
  5. Receive and process Requests for Information (RFls) from employees or clients, maintain the RFls via tracking logs and create new templates as the RFI procedures are updated
  6. Assist the Senior Manager-Projects develop and maintain documents such as minutes of meetings, drawings, specifications, approvals and related items.
  7. Train employees on records management procedures and policies, which include documentation, retention, retrieval, destruction and disaster recovery.
  8. Assist with file migrations and audits, and perform administrative tasks as needed.

QUALIFICATIONS AND EXPERIENCE

  • Education: Five (5) ‘O’ Levels
  • Professional: Diploma in Library and Information Science or equivalent
  • Minimum of two (2) years’ experience in a similar position with a reputable Organisation
  • High level of proficiency in English both oral and written
  • Excellent ICT skills and good working knowledge of Microsoft Word
  • Membership of a Professional Body

MODE OF APPLICATION

Written application letters together with detailed CVs and Certified Copies of Certificates should be forwarded to:

The Senior Manager – Human Resource and Administration, Zambezi River Authority, 32 Cha Cha Cha Road, Kariba House, P O Box 30233 Lusaka

Closing date for receiving applications is 16th May 2018.

(ONLY SHORT-LISTED CANDIDATES WILL BE CONTACTED)

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