Operations Administrative Assistant

Job Title: Operations Administrative Assistant

Location: Lusaka, Zambia

Job ID: 10744


American Institutes for Research (AIR) is hiring an Operations Administrative Assistant for a local position in its Lusaka, Zambia office. AIR is one of the leading social science research organizations in the world, using rigorous research and evaluation to enhance health, education and social development in Zambia. It conducts impact evaluations on a wide range of topics including cash transfer programs, early childhood nutrition programs, education interventions, health product distribution programs, and agricultural interventions. We partner with locally based researchers to provide context relevant policy analysis and to help build the research capacity in developing countries. The Zambia office is a new but rapidly growing office which serves as a local branch for all of AIR work in Zambia and Africa region.


  • Establish and oversee all financial management procedures of the AIR Zambia office
  • Collaborate on the preparation of budget projections and monitoring use of all project funds expended in the field, tracking expenditures by task and budget lines
  • Reconcile balances between checkbooks and accounting database monthly
  • Maintain accountability of all financial issues for the Zambia AIR office
  • Oversee the preparation of the financial reporting, reconciling balance sheets, monitoring cash flow and ensuring the timely transmission of financial reports to Headquarters (in Washington, D.C)
  • Safeguard checkbooks and assure adequate check supplies on both accounts
  • Assist home office staff, as needed, to assess and verify service providers and grantees financial capabilities to assure adequate accountability as required
  • Manage purchase orders for the procurement of equipment and supplies and/or services, according to requisite specifications for the project
  • Assist in managing field sub-contracts
  • Lead the update and tailoring of the Finance and Operations manual for the Zambia office
  • Manage personnel files and coordinate the implementation and maintenance of a personnel filing system
  • Work with Headquarters Human Resources (HR) to ensure compliance including preparing HR manuals and employment contracts
  • Track staff schedules including, vacation days, and ensure sufficient coverage when needed
  • Assist the Project Director in recruitment operations

Eligibility: Zambian nationals are encouraged to apply.


  • Diploma in business administration/Accounts, ACCA/CIMA Part II
  • At least two years of experience in a similar role
  • Computer literate, with working knowledge of accounting packages
  • Team player and able to work independently with minimum supervision

**Position will remain posted until it is filled.**

American Institutes for Research is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, or disability status.

Applv: Use this link: https://jobs-airdc.icims.com/jobs/10744/operations-administrative-assistant—zambia/job.

Or visit AIR’s Careers Page (https://www.air.org/page/careers) and search for job opening 10744

Please ensure that you mention www.gozambiajobs.com as the source of this job advertisement.

Don't Miss Another Job Opportunity !

Join over 15,000 people who get notified daily. Enter your Email Address and subscribe for free.

(Visited 3 times, 1 visits today)